It’s also worthwhile to make sure you can store several backups at a time. When you’re setting up a backup solution, make sure to audit your data and determine what needs to be backed up, versus what is part of Microsoft 365 itself and can be retrieved at any time. You’ll likely want to back up more than just user files mailboxes, user lists, configuration data, setup, and system data, anything that isn’t part of the infrastructure is potentially valuable and worth backing up. Second, make sure to back up all critical data. If nothing else, Microsoft themselves recommends using a third-party backup solution in their services agreement. Everyone who has ever copied a drive in the wrong direction or synced data after deleting critical files knows the feeling of irrecoverable data loss. It’s easy to trust a cloud service to keep backups even through catastrophic failure, and while that’s generally safe, it doesn’t protect against user error, data corruption, or other issues that aren’t solved with blind redundancy. Obviously, number one – or number zero, for how foundational it is – is to make sure you’re backing up your data in the first place. UpSafe Before You Start – Tips for Successful Backupsīefore we get into specific recommendations for backup products and solutions, let’s talk about best practices for backing up Microsoft 365 data. Maintaining a proper backup system is a key part of successfully using Microsoft 365, particularly at enterprise scale. However, that only applies to hardware if a software issue corrupts a file, do you have a backup to restore it? If someone runs a poorly sanitized script that purges a database, do you have a copy of it set aside? If someone deletes a series of files that are sporadically used but business-critical, are they available to be restored? If a server breaks or a hard drive crashes, data redundancy means you’ll likely not even experience an interruption of service, let alone data loss. Microsoft 365 keeps your data stored on their servers and in their data centers, which is adequate for casual use, but it only protects you from so much. Foremost among them is backing up your data. Despite having platform maintenance taken out of your hands, it’s still important to keep on top of other tasks. Microsoft 365 is a great cloud-based offering for businesses of all sizes looking for productivity apps without the overhead of local maintenance.
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